-------------------------------------------------------- Microsoft Money for Windows 95 README August l995 -------------------------------------------------------- (c) Copyright Microsoft Corporation, 1995 -------- CONTENTS -------- 1. Display: 256 colors vs. 16 colors 2. "Comm Port In Use" Error 3. Forgetting Your Password 4. Importing Quicken Files - QIF Import ==================================== 1. DISPLAY: 256 COLORS VS. 16 COLORS ==================================== Money for Windows 95 is designed to work in 256-color mode. It will run in 16-color mode, but the screens may be more difficult to read. To determine what mode your video driver is set to: 1. From the Win95 Start menu, choose Settings then Control Panel. 2. Double-click Display. 3. Choose the Settings tab. 4. See the Color Palette setting to see which mode your computer is set to. If your video card supports 256 colors, it will be an option in the drop-down menu. =========================== 2. "COMM PORT IN USE" ERROR =========================== If you receive this message, it may be that Money crashed or some other program failed to close the communications port properly. In order to make another call you'll need to reboot Windows and restart Money. =========================== 3. FORGETTING YOUR PASSWORD =========================== The best thing to do is take care in choosing and remembering your password to prevent this problem. However, if you forget your password and would like to regain access to your Money file, you'll need to contact a company that specializes in decrypting password-protected files. Microsoft Product Support Services does not provide this service. Microsoft makes no warranty and assumes no liability if you choose to hire a company for these services. Companies will typically charge you a fee for this service, so you may decide that you would rather start over with a new Money file. You may do your own research to find companies that provide this service and what fees they charge before you decide which company to choose. You will need to provide the company you choose, with your data file which is by default the following: C:\Program Files\Microsoft Money\My Money.mny One company that provides this service, for a fee, is Access Data Corp. In the U.S. call (800) 574-5199, and in Canada call (801) 224-9223. Microsoft provides no endorsement of or warranty for the services of Access Data Corp. =========================================== 4. IMPORTING QUICKEN(TM) FILES - QIF IMPORT =========================================== FIRST, you should export all your Quicken accounts: --------------------------------------------------- * Verify you're using Quicken for DOS version 3.0 or higher, or Quicken for Windows. * In Quicken, export each of your accounts to a separate QIF file. This means you'll need to: 1. Click Export on the File menu to open the Export dialog box. 2. From the QIF File To Export box, type a path and name for the QIF file you are exporting. (NOTE: You may want to give the file a similar name to the account you are exporting.) 3. From the Quicken Account To Export box, select the account you want to export with the name chosen in step 2. 4. From the Export Items section, select the information you want exported with the file. Make sure all options are checked except "Memorized Transactions" (they cannot be imported into Money). 5. Click OK. 6. Repeat steps 1 through 5 for each of the remaining accounts in your Quicken file. IMPORTANT: Be careful to type a new name for each QIF file and to choose the appropriate Quicken account from the list each time you export an account (steps 2 and 3). For example, if you have checking, savings, and credit card accounts in Quicken, you'll export each into its own file with a unique name, such as: Checking.qif, Savings.qif, and Credit.qif. Be sure to export all the QIF files to the same directory. * If you use class groups in your Quicken file, create classifications in Money before importing, once you've completed step 1 in the next section. * Money will automatically create all the payees, categories, and classification items it finds in the Quicken file. However, if the option to export Account List is not available in your version of Quicken, Money cannot create the necessary accounts to import the QIF files automatically. In this case it is recommended that, before importing the files, you manually create in your Money file one account for each of the accounts you have in Quicken. Be sure to use the same account names in Money as you used in Quicken so it is easier to resolve references among the accounts. Also, create the accounts in Money with "0" opening balance. Money will take care of importing the correct opening balance from the different QIF files. You can manually create accounts in your Money file once you've completed step 1 in the next section. THEN, import the QIF files into Money: -------------------------------------- 1. Create a new Money file. 2. On the File menu in Money, click Import. 3. In the Import dialog box, select all the files you want to import by pressing the CTRL key while clicking on the files in the list. IMPORTANT: It is strongly recommended that you import all the files at the same time so that your transfer transactions import properly. You will be able to delete unwanted accounts later. Remember that you must have all exported QIF files in the same directory. 4. Click the Import button. Money will start importing one account at a time. 5. In the Select Import Account dialog box that comes up, choose the Money account you want the imported transactions added to, and then follow the instructions on the screen to resolve references of that account to other accounts. NOTE: It is important that you read each Import dialog box Money displays. These dialog boxes tell you what information you are importing and where you are assigning the information in Money. If the dialog box mentions a reference to an Investment Account named "ABC Inv. Account," you should choose "ABC Inv. Account (Cash)" from the list (read below for more information about how Money uses Investment Accounts.) This name should be in the list if you chose the Export Account List option when exporting the Quicken accounts. 6. After one account is imported, Money will notify you that the import is complete, and it will start importing the next QIF file. 7. You will need to repeat steps 5 and 6 for each account. IMPORTANT: If during the Import process, you need to create a new account to assign transfers to and you find you're unable to create the account type you need, this will indicate that the Account List was not exported from Quicken. You can start again exporting all the Quicken files, making sure this time you choose the option to export the Account List every time you export an account. Or, if this option is not available, manually create all the necessary accounts in Money before moving to step 2. NOTE: Money has a limit of 253 categories and subcategories. If you reach the category limit while importing your Quicken accounts, before moving to step 2 you can click Options in the Tools menu, and then click Remove in the Categories tab. This will delete all unused categories from your Money file. Money will later re-create the necessary categories when importing the QIF files. FINALLY, resolve ending balance differences after importing the QIF files: ------------------------------------------------------------- There will be certain information that Money won't be able to import because it is not present in the QIF file or is not supported in Money, and you will need to update this manually in Money. Also, Money will do its best to resolve references between the different accounts based on the information provided in the QIF file and on the accounts you choose during the import. However, you should compare the balances in your Money accounts with the balances in your Quicken accounts. To help you resolve some potential problems, see the additional information and tips. You can first print out Quicken's Account List (Lists menu) and compare the balance to those in Money's Account Manager (Balances view). * If you track prices of investments in Quicken, you should know that the price list is not exported to QIF, so you will need to update the price list in Money with the most recent price of your investments. If you want to copy the complete price history, you can print this list from Quicken clicking Prices in the Portfolio View, and then clicking Print. In Money, you can update prices clicking the Update Prices button in the Investment Portfolio. * Your memorized transaction list won't be imported. However, Money lets you create scheduled payments or deposits in the Payment Calendar. * Your Quicken loans will be imported as Liability Accounts. You can leave them as liability accounts, or you can re-create the loan information in Money using the New Loan Account Wizard. * If there are transactions missing for a specific date range, make sure the date range you chose while exporting the transactions in Quicken's QIF Export dialog box included all the transactions in the register. This should not be a problem if you left the default option to export "All Dates." * If no transaction is imported at all, be sure the Transaction option in the QIF Export dialog box is selected when you are exporting from Quicken. This option is selected by default, but perhaps was accidentally turned off. * If all the accounts didn't get created in Money, make sure you chose the Accounts List option under Export Items in the QIF Export dialog box in Quicken for *each* exported account. If that option was not available, it is recommended that you first manually create all the necessary accounts in Money before importing. * If you notice that your transfer transactions are duplicated in each account, you probably imported one account at a time. You should import the QIF files again in a new Money file, and in the Import dialog box in Money use the CTRL key while clicking with your mouse to select all the accounts so Money can import all the accounts at the same time. * When Money is not able to resolve references or transfers between different accounts or other information found in the QIF file, it will add the following line to the memo field of the transaction: "Imported information was incorrect." It is recommended that, after the import is completed, you review these transactions for accuracy using the Find dialog box in Money by clicking on Find on the Tools menu to search for transactions with this text. * Additional information About Importing Investment Accounts in Money: For each Quicken investment account, Money will create two accounts: an Investment Account and an Associated Cash Account. When Money is importing the information associated with the cash account, it will give you the option of assigning that information to <Investment Account Name (Cash)>. When Money is importing the actual investment information (for example, 100 shares of ABC stock at $80.00/share), it will give you the opportunity to create the investment and enter the investment information such as the stock symbol, tax status, and comments. Since you will need to enter symbols for all your investments, you may want to print the Portfolio View in Quicken before importing. This lists investments and their symbols. Look for investment transactions with negative values in the transfer amount field (Xfer Amt) and the Amount field in the Quicken register. If these transactions contain amounts invalid to Money, Money will still import them but have to alter their signs from negative to positive. For example, if you had negative dividends in any of your Quicken accounts, they could have been imported as positive numbers in Money since Money does not allow negative dividends. If you had in Quicken a transfer transaction in an investment account from or to a deleted account, Money won't have enough information to import the transaction correctly and will display a message alerting you that some transfers associated with some investments in the file you imported may have been ignored. You will need to compare the original file to your Money file and look in Quicken for those type of transactions. Not all of the investment options transfer correctly from Quicken. In those cases, Money will bring up the following message: "Some of your imported transactions contained errors or inconsistencies. Money imported them as Other Income or Other Expense transactions, with the note "Imported Information was incorrect" in the Memo field." For example, Money does not have a Reinvest Long term Capital Gains option like Quicken. If the investment refers to an investment option that does not exist in Money, the line mentioned in the previous section "Imported information was incorrect" will be entered into that transaction and you should click Find on the Tools menu in Money to find transactions that contain that text. Money allows you to keep track of shares, but not lots. Also, Money won't allow you to sell shares you don't own, so if you have a Quicken account with these type of transactions you will need to review this account in the Money file. .END © BugNet material copyright 1994-1999 by BugNet. 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